A Price List allows administrators to manage their organisations rates for inclusion in estimates, purchase orders, bills and invoicing. A price list acts as your master rate card and contains Sale Items (internal costs), Purchase Items (external costs) and margins. If an accounting integration has been set up, price list instructions connect with your accounting system.
Create a New Item
To include a new item on your organisations Price List, navigate to Settings > Price List, and click on the blue + New Item button, you will then be prompted to include:
Name: This is the Item name displayed in the drop-down menu when creating an estimate, purchase order, bill or invoice,
Category: These aid to group related items and categorise spend, making it easier to track costs and generate detailed reports
Pricing model: This offers options such as hourly rates, markup percentages, or unit prices to fit different business needs.
You will then need to specify if it will be a Purchase Item, Sale Item, or both. When you tick the box, the area will expand allowing you to include:
Cost / Sale price: The amount you are charging,
Purchase account: Defining where the value is directed to your accounting integration,
Tax Rate, and
Description.
If you have more than one Price List, an additional section will show for Tiered Pricing. Tiers can be applied to Companies and will be applied when a figure amount is present, if the Tier Price box is left empty, it will default to sale price above.
For more information on how to update, or delete a Price List Item please refer to the Knowledge Base article Modify or delete a Price List Item.