Expenses status indicates its current stage in the payment process, it helps track external costs associated with the project that may be spent via personal, or company money, or a material cost that needs to be captured on a project. Tracking expenses enables an overview of all spend and are a reportable field allowing insights for your organisation.
Draft | The initial status when an expenses is created and is being prepared by the purchaser. Draft status can be used when an expense has been entered and may be awaiting further details such as supplier details, an invoice guidance on the final amount. |
Submitted | When a Project Owner has submitted an expense for internal authorisation*. It will then need the selected authoriser to confirm and approve prior to releasing, and changing to Billed. |
Billed | The expenses has entered and billed. |
Declined | The submitted expenses was decline internally. |
Voided | The expenses has been voided internally and is now immutable, so it can no longer be edited, or restored. This will also apply to expenses synced through your accounting integration. |
*To learn more about submitting purchase orders and internal authorisation, more information can be found within this Knowledge Base article Submitting an expense for internal approval and Approving a Submitted expense.