Purchase Order status options allow you to monitor and track the progress of external purchases. They are a reportable field allowing valuable insights for your organisation about current status.
Draft | The initial status when an purchase order is created and is being prepared by the author. |
Submitted | When a purchase order has been submitted for internal review*. If you don't need the submitted status for internal reviews, it can be repurposed to suit your individual, or organisation requirements. |
On Order | When an purchase order has been sent to your supplier as confirmation of the order. |
Billed | The supplier has provided an invoice and it has been billed. This can either be:
At this point it changed to an actual cost in project analytics and is no longer a forecasted cost. |
Cancelled | The invoice has been cancelled internally. |
To learn more about submitting purchase orders and internal authorisation, more information can be found within this Knowledge Base article Submitting a purchase order for internal approval